Manage personal data

You cannot change your home address yourself. Please contact the Student Administration for this via e-mail. Add an extract from your eID or proof of domicile address of the municipality to the email.

In addition to your home address, you can add another address (e.g. your student's apartment address) to your data. To add an address, click the tab 'Addresses' and then add a mailing address. You can choose the date from which the new address will apply. Then click 'Save'. You will receive postal mail on this address.

You can add a telephone number by clicking ‘Contact Details’. You can also change a telephone number if it is incorrect, or delete it. 

Add your personal e-mail address to your profile!

That way we can contact you after your enrolment has ended. Students who graduate or quit their studies will have access to their VUB account until 1 November after the end of their enrolment.

We need your personal e-mail address to notify you when you can pick up your diploma.

You can add a personal e-mail address by clicking 'Contact Details'. You can edit an e-mail address by directly clicking on it. You can also delete an e-mail address added.

Note: VUB correspondence will always be sent to your VUB e-mail as long as your enrolment is active. You can easily set a "forward" so that all your university e-mail is automatically forwarded to another address (instructions).

On this tab, you can enter the details of one or more people who can be contacted in case of emergency. To add a new person, click ‘+’ at the top. You can also delete a contact at any time. To do so, click the contact you want to delete and click ‘delete’ at the bottom of the opened window.

Besides your personal details, you can also set your preferred language. This will be taken into account as far as possible when sending communications. However, there may be anomalies. You can choose Dutch or English.

Click ‘Campus Preferences’. Select the desired language (English or Dutch) and press ‘save’.

When you enrol at VUB, we automatically use your legal name(s) as mentioned on your passport or ID for all our communication. If you wish to be addressed differently, you can request a preferred name which we will use for your student card, VUB e-mail address and Microsoft Teams.

In the Student SelfService, Canvas and all automatic communications from VUB we will still use your legal name(s), but we are working on using the preferred name there as well in the future.

Official certificates such as your diploma, enrolment certificate or transcript of records will always (only) contain your legal name.


Request your preferred name here

Guidelines for choosing a preferred name

VUB can refuse a preferred name (deviating from the legal name(s)) if it;

• is considered as insulting or humiliating;
• is considered as offensive;
• could damage the student or third parties;
• on its own or with the (sur)name could be seen as ridiculous, hateful, absurd or shocking;
• only contains 1 letter or is unpronounceable.