room reservation form | Vrije Universiteit Brussel

Are you an internal or external organisation? *

Intern

Extern

Surname *

Name *

Organisation

Department

Phone *

E-mail address *

Invoicing address

PKC number

Description of the event and date

The person in charge of the event

E-mail address of the person in charge

Phone number of the person in charge

Title of your event + description

Target audience

Number of participants *

Date *

If event spans over multiple days

Day event

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Start Time *

End Time *

Preparation time (or not applicable) *

Cleanup time (or not applicable) *

Alternate days on which the activity may take place

DESIRED ROOMS

Note: Most VUB-rooms are only available when there are no acadamic activities.

Auditorium (fixed furniture)

Capacity of 120-170

Capacity of 200

Capacity of 300

Capacity of 580

Capacity of 1280

Room with loose furniture

Capacity of 48

Reception / reception areas

Capacity of 100

Capacity of 200

Capacity of 500

Raadzaal

Raadzaal Main Campus Y.4.01 (50 plaatsen)

Spiegelzaal receptieruimte Main Campus Y.4.02 – receptietafels (8 stuks)

Spiegelzaal receptieruimte Main Campus Y.4.02 – tafels en stoelen (50 plaatsen)

Raadzaal Health Campus JA.2.52 – vergaderopstelling U-vorm (24 plaatsen)

Raadzaal Health Campus JA.2.52 – zonder tafels – enkel stoelen (40 plaatsen)

Others

Tent

BBQplace

Grass field on campus / outdoor location

Pilar Box (90 sitting places - 300 standing places)

Indien je een voorkeur van locatie hebt, gelieve dit te specifiëren:

Do you have planned catering activities? *

No catering

Yes (please select which kind)

Welke soort catering

Coffee break

Reception

Lunch

Reception

Contact details of caterer

Preferred location for catering activity

Catering is to be organised by yourself. (Search "Catering at the VUB")
Delivery of catering equipment is only possible during the preparation time stated above and collection is only possible during the specified cleaning time.
It is forbidden to cook in the premises. Only heating food is possible with electric bain maries. This rule also applies to external caterers.

Do you want extra cleaning in advance? *

Yes

Do you need an additional water connection?

Yes

Do you need additional electrical power (>16A)? *

Yes

Note: Violations of regulations regarding electrical installations (as stated in the premises regulations) are at the tenant's expense.

Which devices do you wish to connect (specifying power)?

Would you like audiovisual support? *

Yes

Describe the required support

Comments

Other comments regarding the reservation?

Note: When you apply, you automatically agree to the classroom regulations. You declare that you agree to take full responsibility for the activity and its effects (eg damage). The university can address you at any time. You leave the requested location in the state (cleanliness) in which it was found. Keep in mind that you are responsible for the removal of waste (glass, PMD, paper, rest ...) to the various waste ports. If this is not the case, an extra cleaning cost will be charged. It is prohibited to endanger the safety of students, staff and / or visitors or to interfere with the normal daily activities of the university. You follow any instructions from the person in charge or surveillance involved and agree that they may decide to stop the activity at any time.

Math question *

18 + 2 =

Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.

This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.